What is your firm’s plan if the office experiences a loss? From data breaches to severe weather, no company is truly immune from the unexpected. What sets the firms that recover apart from ones that do not, is planning. That is where a business continuity plan comes in. A business continuity plan is designed to assist a firm in recovering critical data in the event of a loss. The plan identifies essential personnel and outlines essential steps to be taken when a loss occurs.
Why Your Firm Needs a Continuity Plan
As an attorney, you know risk looms everywhere. When you create a business continuity plan, your company needs to identify the potential risks. As stated before, natural disasters and computer crashes are common, but many forget about the little events in daily operations that can cause a devastating loss. An employee accidently hitting a terminate button, a cup of coffee spilling on a desktop, dropping a device on the ground, losing company devices, and disgruntled employees can cause significant data loss. How many times do you hear about malware overpowering an entire system because an employee opened a funny email with an infected file or an email about free money?
Let’s face it; we love power. Nearly every business relies on power to accomplish daily operations, and computer systems hold a majority of the company’s important data. Law firms are especially vulnerable because of the detailed data offices collect and store. Law firms need to take extra precautions to ensure they do not lose or compromise client information or violate industry regulations. Data loss for firms without business continuity plans is expensive and it leaves an ugly stain on the firm’s public image. We rely on power so much that business can go under when it goes out.
Approaching your Firm’s Plan
When approaching your firm’s continuity plan, don’t leave anything out. Put it all out on the table. Your company’s number-one goal when creating a plan is to determine what it is that keeps you going. You need to determine essential personnel, evaluate the company’s daily operations, discuss what it is your firm does for its clients, visit the firm’s goals and public image, evaluate all possible scenarios for loss, and explore options for remote recovery. When you approach the firm’s continuity plan, sit down with essential employees and tap into the advice of your employees, as they deal with the ins and outs of your firm and know the potential for weakness better that anyone else.
The scenarios and stages recommended for a business continuity plan are far too many to list here. That’s another meeting, but a few basic will get you and your team started:
- Evaluate risk scenarios within the office, online, and outside the company’s walls
- Consider a plan that transitions the firm away from a paperless office
- Switch to an online cloud solution
- Set priorities for daily tasks within the office from deadlines to appointment-setting and billing
- Identify potential risks and devise a plan that that works for each one
- Consult a professional
IPro Media has experience with business continuity plans, and can help your company plan for the unexpected with online tools and an unwavering commitment to get your firm back on its feet.