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5 Benefits of E-fax That You Need to Know About

Just how old is the fax machine?

To put it into perspective, the fax machine recently celebrated its 175th birthday — Alexander Bain invented this technology back in 1843. Despite the rise of email communication and social media, people still send 17 billion faxes every year.

What gives?

The reason is that fax is safe, convenient and legally binding. Plus, it’s convenient – really convenient. It was once obsolete, but e-fax is back in its place. You no longer need a big, bulky fax machine to send a document. e-fax lets you send and receive faxes online or by email, and it only takes a few seconds.

Here are 5 benefits of e-fax that you need to know about right now.

1. It Will Save You Money

Let’s face it, fax machines need constant maintenance. If you send a lot of faxes, you know that paper often gets stuck in the machine, and you have to spend money replacing your ink toners.

With e-fax, there’s no physical fax machine to worry about.

There are no wires or power cords. You don’t need to buy paper or cartridges. Just send a message from your desktop, laptop or mobile device, and you’re good to go.

One of the biggest costs associated with fax machines is the maintaining the phone line that connects the machine with the wall jack. If you send a lot of faxes, you might need a separate fax-only phone line, which will set you back $35-45 every month.

That’s $420-540 every year.  This cost doesn’t factor in the price of sending long-distance messages, either.

It’s no secret that fax machines are expensive. England’s National Health Service (NHS), which has more than 11,000 fax machines in operation, spends $137,000 (around $180,000) every year on fax machine maintenance.

With e-fax, you can eliminate all of these costs. There’s no phone line rental, no wall jack, no service costs. Just send messages to your customers and clients with a click of a mouse or a swipe of a finger.

2. It’s Completely Secure

One of the reasons why people still send conventional faxes is because they are safe. You hear about email data breaches all the time in the news, but how many times have you read about hackers infiltrating a fax machine? Although e-fax lets you send messages over the internet, it uses a private, secure connection that provides you with the security and privacy you need. This way, you can send documents with highly sensitive confidential information to your customers and clients.

Many people confuse internet faxing with email, but these two technologies are completely different. You still need a unique phone number to send an internet fax, which provides you with the peace of mind you need.

If you crank up your security credentials, internet faxing might be the service you’re looking for. e-fax can compress, encrypt and password-protect your documents — something you won’t get with regular emails.

3. It Saves You Time

Looking to boost productivity in the office?

If so, skip right past your paper fax machine. This technology has been around for 175 years, and it has its limitations. Some fax machines are slow and temperamental; others need constant maintenance. e-fax provides you with a solution. You can send documents to clients anywhere in the world in mere seconds.

Did you know that the average worker spends 8 to 15 seconds walking to the office fax machine? If one of your employees sends 10 faxes a day, this equates to 12.5 minutes of lost working time every week. Or nearly 11 hours every year.

With e-fax, your staff can send messages without leaving their chair.

4. It’s Great for the Environment

Fax machines use a lot of paper, and that’s bad for the environment. Real bad. If just 5% of organizations switched to a paperless fax service instead of a paper fax machine, they could save 1 million trees every year.

“The impact that all that paper has on the planet is profound when you consider that the faxing needs of an average-sized company in the United States require four full-grown trees worth of paper,” says Paperless Kitchen.

Paper fax machines also consume a lot of electricity. Many businesses never bother to switch their fax machines off, so these machines are constantly running. With e-fax, there’s no paper, so you can do your bit for the environment. And, if the environmental appeal does nothing for you, consider this:

You’ll save money on electricity costs.

5. It’s Really Flexible

E-fax offers monthly contracts for businesses, but you can cancel your subscription whenever you like. There are no long-term commitments or hidden fees, either, so you get more bang for your buck. You can also choose from various price tiers, meaning you only pay for the services you need. Whether you send a few faxes a month or a few thousand, you can tailor this internet fax service based on your business requirements.

There’s also a 30-day free trial, so you can get to know e-fax’s features before subscribing.

E-fax Deployment Today with IPRO

These are just five benefits of e-fax that you need to know about. Of course, there are many more business applications to e-fax technology that we haven’t even covered.

So how do you start faxing more intelligently?

Talk to our team of IT experts. We can help implement an e-fax solution quickly, so you can spend less time faxing and more time reaping the benefits thereof.